Tutorial for CSR online Content Management System

1. Introduction

The ROSCOP (Report of Observations/ Samples Collected by Oceanographic Programmes) was conceived by IOC/IODE in the late 1960s in order to provide an inventory for tracking oceanographic data collected on Research Vessels. The ROSCOP form was extensively revised in 1990, and was re-named the Cruise Summary Report (CSR). The CSR activity gained new momentum in Europe within the EU funded data management projects EURONODIM, Sea-Search and the on-going SeaDataNet under the lead of Bundesamt für Seeschiffahrt und Hydrographie/ Deutsches Ozeanographisches Datenzentrum (BSH/DOD) - Germany. The combined ICES and SeaDataNet CSR database now comprises details of over 37000 oceanographic research cruises primarily from Europe and North America, some information extending back over the last 40 years.  

Traditionally, it is the Chief Scientist's obligation to submit a CSR to his/her National Oceanographic Data Centre (NODC) not later than two weeks after the cruise.  There is an online POGO Content Management System (CMS) available to allow Chief Scientists and NODCs of countries outside Europe to prepare and deliver their Cruise Summary Reports. 

The CSR online entry website for POGO is available at:

http://seadata.bsh.de/csr/online/pogo_index.html

There is a general logon for users as follows:
user = csronline, password = jellyfish

After logon the user sees a screen with 2 options for making a new entry:

  • using a blank form – "New entry"
  • using a former CSR as template – "New entry using BSH ref. No. xxxxxxxx as template". For this purpose one can search for the required report over the CSR Retrieval button "find BSH CSR Ref.-No."

Also there is a 3rd option on the screen to retrieve a previously saved and incomplete entry form. This is explained below.

The CSR entry form has 4 parts: 

  • General Cruise Information
  • Mooring Description
  • Measurement Description
  • Description of Geographical Coverage

For consistency every part can and should be saved individually. The data will be entered immediately into the CSR entry database.

After saving Part A comprising general information of the cruise, a reference number and a password for later revision of the CSR in the entry database will be allocated. The user will receive an automatically generated control e-mail. This way the report can be completed and modified over a period of several days or weeks.

For this purpose please select "Modify uncompleted report in Entry Database" on the CSR Online Entry web site and enter the given CSR ref. no. and the password (individual password for every CSR). Every part of the CSR can be revised as long as it is still in the entry database.

2. Part A – General Information

This part contains all the cruise details and contact information on responsible laboratories and chief scientists. Many of the items can be selected from pull-down menus:

  • Ship/platform from ICES ship/platform list (SeaDataNet C174 Vocabulary)
  • Ports of departure/return from the common vocabulary "Port Gazetteer"( SeaDataNet C381 Vocabulary)
  • Responsible laboratory from SeaDataNet EDMO list
  • Chief scientist from the "BSH Scientist Address Book"
  • Projects from SeaDataNet EDMERP list
  • Access restriction from the SeaDataNet Data Access Restriction Policies"(L081 Vocabulary)  

For ships/platforms, organisations, ports and projects the selection lists are sorted according to countries. The scientists are sorted according to countries and organisations.

Ships/platforms not available on the selection list have to be registered first by ICES to obtain a ICES Ship code in the SeaDataNet C174 Vocablary. Please contact ICES for this purpose at: http://www.ices.dk/datacentre/requests/Login.aspx

Ports not on the selection list can be entered into the given text field. Please enter in the form: "port name, country". BSH/BODC will make an entry of that port name into the "Port Gazetteer"(SeaDataNet C381 Vocabulary) for future usage.

If an organisation (responsible laboratory) should be missing in the list please contact MARIS (maris@xs4all.nl) to make an entry in the SeaDataNet European Directory of Marine Organisations (EDMO). At the next update the respective organisation will be loaded into the BSH database and can be selected in future.

The scientist names and other details are stored in the "BSH Scientist Address Book". Every entry contains the surname, name, EDMO code, telephone, e-mail address and other personal details of the scientist. The scientists already stored in the "BSH Scientist Address Book" can be selected from the pull-down menu. Please fill out the given fields for new entries of scientists. After saving Part A the name, address etc. of the new scientist will be entered into the BSH database automatically.

In case of missing projects the procedure is similar to missing organisations. Please first contact MARIS (maris@xs4all.nl) to make an entry in the European Directory of Marine Environmental Research Projects (EDMERP).

3. Part B – Mooring/Measurement Description

The "Principal Investigators" taking part in the cruise can be defined as for the "Chief Scientists" in Part A. The names only have to be selected form the "BSH Scientist Address Book" or a new entry can be made. Please save every new scientist entry explicitly before going to the next step. Thereafter the scientists can be directly selected from the defined Principal Investigator list in the first column of every line.

The pull-down menu for the "Units" originate from the common vocabulary "ROSCOP sample quantification units" (L181).

The pull-down menu for the "Data Type" originate from the common vocabulary "ICES ROSCOP DATA TYPES" (C77).

For a start up to 10 mooring/measurement entries can be made in one batch. If more entries are required an additional entry line will appear after each save action. This safeguards the loss of too many newly-created entry lines.

To delete an entry only the "Data type" of that line has to be set to blank.

4. Part B – Description of Geographical Coverage

Multiple selection of "General Ocean Area" from the common vocabulary " SeaDataNet Sea Areas" (C16) is possible using mouse clicks.

2000 characters are allowed for multiple line entries of "Specific Geographic Areas".

"Marsden Square" entries can be made using mouse clicks on the map. The entries in the "text area" for Marsden Squares can be deleted using cursor/keyboard.

As specified in the Meta-data Format Description for CSR "Ten-degree Marsden Squares" (C371) are to be used.

Track charts can be directly loaded into the database for charts. Presently only 1 image file per cruise with a maximum size of 150 KB is allowed. If more charts are to be loaded please forward them by E-mail to BSH-DOD (dod@bsh.de).

5. Submit on completion

On completion please submit the CSR as completed report to BSH by pressing the button "save and submit to DOD". The report will then be labelled as "completed" and will be loaded into the CSR database within a few days where it can be retrieved by everyone.

6. Updating existing Cruise Summary Reports

Please contact BSH(dod@bsh.de) for updating the reports, e.g. to SDN V1. The required CSR's will accordingly be loaded into the entry database for revision and the partner will receive an E-mail with the necessary access data.

The procedure is then the same as for "Modifying uncompleted reports in Entry Database". Even if the meta-data is not conform with V1(not in the selection list) the original text from V0 can be seen below the selection line.

7. Some useful tips

  1. A very effective way to select from the pull-down menus is to go into the selection menu and enter the first alphabet of the desired name. The selection will then skip to the first line with that beginning alphabet. If you are using MOZILLA as browser it is even possible to skip to the line with the desired leading word if you type the name at a steady pace.
  2. Please do not use any of the browser functions while filling out the forms. All the required functions for saving the data and browsing back and forth are available as buttons at the end of the page.

Please do not activate the button "save and submit to DOD" until the report is really completed and the contents have been checked thoroughly. You have time to check through the report again and again (using the ref. no. and password) as long as it is still in the entry database. After loading the report into the CSR database it will be removed from the entry database and you’ll have to contact BSH before further modifications can be made.